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(14) Ensure Rank and grade criteria may be waived by the commander if there is an The Installation Voting Assistance Office will be included in Provide copies of the inspector general inspection reports to Special Abbreviations and Terms. (1) of election materials (para 3-4). 60820 22 April 2014 i, Deputy Chief of Staff, G1 21, regular absentee ballots. Ensures the Army Voting Action Officer submits an after g. v i d e v o t i n g a s s i s t a n c e t o s m a l l a n d / o r g e o g r a p (either incumbents or new office seekers) or members of their staffs and For additional guidance on this issue, contact the remain assigned through the election cycle, or. An active duty Soldier who is absent from the place of SVAOs and alternates (lieutenant colonel or above, or DA civilian equivalent) (3) (d) VAOs evaluation reporting reflects performance of voting assistance duties. %PDF-1.6 % evaluating management controls. outside the continental United States order from Regional Publications Center unfair registration and voting assistance procedures. Submit comments to Commander, U.S. Army Human R b. about voting matters. k. levels; and voting assistance officers (chap 2). are tions or waivers to this regulation that are consistent with controlling the senior voting action officer as available. (4) Active Army This restriction applies (1) To written or oral polls. Designate a day(s) to emphasize voting registration and support (14) ACOM and installation SVAOs, the rank of first lieutenant and above orsergeant first class and above in all the week designated as Armed Forces VotersWeek and Absentee Week as established ), Political Activities of Federal Employees (Available at They should follow the action report directly to the Federal Voting Assistance Program (FVAP) office by the AVAP. The Installation Voting Assistance Office will ensure that State absentee ballot is not received on time. entitlements. listed by country on the FVAP Web site (http://www.fvap.gov). http://www.ecfr.gov/. notify their local election office of theirchange of address. policy oversight for the management of the Army Voting Assistance Program. 2. coordinate the voting assistance mission within the commands and Army Assistance Office to all eligible Army voters? at http://www.dtic.mil/whs/directives/. to provide direct assistance in registration and voting procedures, including This revision updates outside the continental United Submit recurring reports and provide information and input as voting assistance at the unit level. Provide special attention to young Soldiers or other Neither DOD nor DA is authorized to collect or distribute voting Designate Provide administrative support, including Web site dedicated to 2&&H^@zAq$X\YM"9"}f&RZL{Kn Eu:F Eb0;J+La U17 command levels. Army Voting Action Officer to maintain a contingency AVAP for National Guard Armed Forces, 42 USC Chapter 20, subchapter IG (as modified by the Gen- e s t i n g a c t i v i t y a n d f o r w a r d e d t h r o u g h Guard of The FVAP provides the format of the information Educate eligible Army voters about the importance of voting They should contact the DOD FVAP office for assistance. In Senior voting assistance officers. all small and geographically separated units are. where they are otherwise qualified to vote. The U.S. Senate or House of Representatives. office designated by the installation commander to provide voter assistance to Adds policy that General 24, page 2, Commander, U.S. Army Installation enthusiastic volunteer in a lower rank or grade. (e) (c) wide, crossing the card or envelope from oneside to the other. Any request for information regarding the content of an Be identified by two parallel, horizontal red bars, each 1/4-inch National Defense Authorization Act for FY2002, Public, Law 107107, and the Help America Vote Act of 2002, Public Unless otherwise indicated, DA forms are available on the in writing, a senior officer(s) to serve as command SVAO(s). Ensure that all unit and installation SVAOs (and alternates) post http://www.fvap.gov/pubs/publications.html for the current voting year for ), a. Provide SFs 76 to Soldiers who want them; (9) Contact information for the VAO(s). AVAP (https://www.vote.army.mil). OFFICIAL ELECTION BALLOTING MATERIALVIA AIR MAIL, or a similar statement Ensure that all unit and installation SVAOs (and alternates) post during their basiccombat training and advanced individual training. the voting assistance, program in the unit. of the proponent agency in the ( A H R C P D P P ) , 1 6 0 0 S p e a r h e installations. notify their local election office of theirchange of address. E n above. should be physically co-located with an existing office that receives extensive b. Inform the voter that, under the law, the local election identified. to register or vote later. Ensure other poll, ballot, straw vote, or opinion research will be permitted among DA b. of Federal elections. member of The Adjutant Generals staff. Army Voting Assistance Program (AVAP). G1 (DAPEMP), 300 Army PentaDeputy Chief of Staff, G1. administrative revisions (throughout). hZ$ H Fqg~8g@)kn~8K,]oeQQ&] Eg:mOpt|i36[ ^7:t:6mpcSD z(Ih . { G| G" 84UIr $E5i0@'f8@VkhaDA* reporting for duty on the installation, detaching from duty, deploying, and m. Maintain affairs channels. vote in primary and general elections. e. nent has the authority to approve excep-, Suggested Appoint, (6) SVAOs should coordinate among PAOs, SJAs, publications managers, Y, Uniformed and Overseas Citizens Absentee Voting Act. statistical data needed to measure voting participation by DA personnel. a. (2) Voting necessary steps to prevent discrimination, fraud, intimidation or coercion, and the following year. (18) about political issues or candidates for public officediscussed in 18 USC 592, c. Incoming and outgoing b l i c a t i o n i s a approval authority, in writing, to a divi- m e n commander with installation commander (paras 3-4a(5), 3-. o voting materials and assistance are available to all eligible absentee voters. Installation Voting Assistance Offices be established oneach military o Train all Soldiers, including activated Army National Guard and Ensure personnel, including their Family members, are advised to a. e F o r t K n o x , K e n t u c k y, Federal Voting Assistance Program. Provide a senior voting action officer in the grade of general schedule 12. eligible voters educated on the importance of voting and provided every Are the voting information program in a timely and, l. information required will be provided by. (5) VAOs will not contact State or local officials or agencies well-advertised, fixed location on the installation? option for electronic delivery of materials(throughout). Installation Voting Assistance Offices will also serve as go to http://www.fvap.gov. c. members. and deployed, and to support the AVAP efforts as directed by FVAP. language material relating to voter registration or voting. (5) Date To order, go to for each assigned Soldier and DA civilian stationed in an overseas location. (f) mail identified as balloting material will be given prompt handling in postal (Accomplishing Military personnel acting in an official capacity b. Consistently and continually provide command emphasis and support (b) SVAOs e a o f responsibility. (See FVAP website at year. (AHRCPDPP), concerning the status ofimplementation of the voting assistance Telephone and fax numbers (commercial and Defense Switched Contents (Listed Army. / o r g e o g r a p h i c a l l y s e p a r a t e d u n i t s w i t h i n t h e 593, 596, 607, 608, and 609. controls must be formally evaluated at least once every 5 years or whenever the Establish evaluation criteria for VAO performance and ensure that voting assistance support is provided to the Soldiers and DA civilians overseas that VAOs evaluation reporting reflects perform-. i o n . first-time voters. law and regu- invited to send comments and suggested, lations. personnel who have been activated d. by reason of the Soldiers active duty, are absent from the place of residence Avenue, Fort Knox, KY 401225408. Network). b. (1) Require Addresses (mailing, message, and email). USC is available at http://uscode.house.gov/. to the policies inDOD Directive 1344.10 and AR 60020. (2) An election at a lower level than a State election, such as It also requires changes to conform to c. Submit Ballots will be dispatched first, regardless of volume of the The following Web sites will be available: (1) (See 18 USC 596). FVAP workshop training, installation, and unit VAOs should attend training at a the Pacific theater, voting supplies are pre-positioned at installation Forms Inside or outside the United States. Official post cards, ballots, voting instructions, and Internal Assistance Guide, Standard Form (SF) 76 (Registration and Absentee Ballot a. Are Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA) 38, page 6, Installation Voting Assistance Offices 39, page 7, B. The VAO at the company and detachment command level must be in avoid the appearance of coercing Soldiers to use them. existing responsibilities for the Deputy Chief of Staff,G-1; Commander, U.S. Any general, special, or primary Adds reference to the c. as a minimum, will. imply DA association with any Army Command Policy (Cited in para 32c(4).). company and detachment commanders, ensuring they. (7) procedures or their voting privileges to officials in the State where they are Make registration and voting information, materials, and Installation commanders will decline requests for military (para 3-7). servicing staff judge advocates (SJAs) office. the activitys senior legal officer. attend an FVAP voting assistance workshop duringeven-numbered years with a. f. Appointed VAOs should be trained prior to assuming duties and Evaluation Certification). VAOs at remote locations can access the FVAP Web site for location where voting assistance material and assistance can be obtained by all individual training. Required and related publications and prescribed and regulation supersedes AR 60820, dated 28 October 2004. o A s s i s t a n c e P r o g r a m a n details on using electronic transmission for certain States. for Federal, State, and local elections. delivery in unit formations or during scheduled unit training is acceptable). (Available at http://thomas.loc.gov/bss/d099/d099laws.html. Provide assigned Soldiers voting assistance and maximum from Guam or the Virgin Islands. SF 76 will be delivered in hand or electronically to (a) SVAOs (2) SVAO to monitor and coordinate with Army commands (ACOMs) and installation training, installation, and unit VAOs should attend training at a nearby The National Mail Voter Registration Form will be provided to September 2014--. include the most recent voting information. Title 18, United States Code (18 USC 592, 593, and 609). action officer (AHRCPDPP) to ensure seamless. (1) B, C, D, and E for the Active Army, level of command and submit a report Internal Control Evaluation Certification, Recommended Changes to Publications and Blank Forms. 3-4b(9), 3-4b(10)). approval from Deputy Chief of The proponent of this regulation is the Staff, (1) Any general, special, or primary election held to select, civilians are provided proper voting assistance at the installation voter Soldiers, DA civilians, and voting age Family members. permanent change of station personnel. fund-raising dinners, parties or social events, causes, press conferences, or similar Louis, MO 631146181. trays and on top of mailbundles when dispatched. A minimum of one Voting Assistance Guide for each VAO. A Soldier on active duty or his or her Family members who, assistance, and information required to encourage Army Soldiers, Department of The purpose of this evaluation is to assist assessable unit Information Center at 1800438VOTE (8683). out prior the Army civilians attached to and serving, w i t h t h e s e c o m p o n e n t s This administrative revision, dated 2 alternates and provides the listing to higher. The Installation Voting Assistance Office will ensure that By-name accounting or tracking of registration or voting Management Command 25, page 2, Army command, Army service The SF 186 is a back-up ballot that may be submitted only Appoint command SVAOs and SVAO alternates to manage the member of the Uniformed Services or to require anymember to march to the administrative revisions (throughout). attended FVAP voting assistance workshop or date online training completed. Ensure a unit voting assistance officer (VAO) is appointed officers. c. Other does not cover all controls. o in the continental United States follow normal support supply channels to campaign representatives for political assemblies or meetings, media events, c. (a) Ensure 100 percent of (2) (Appoint an general schedule 12 or above. this publication. longer covered in accordance with the provisions of section 42 USC 1973ff and Provide oversight to garrison commanders, ensuring they. (1) a d D i v i -, Summary. o v e r s e a s , a n d S u p p l e m e n t a t i o n . in a well-advertised, fixed location, consistent throughout the Service, and The VAO at major subordinate commands should be an officer in the AVAP. d . Ensure clear channels of communication are established a. e. e. Delegate Documentation of VAO training at the installation or base level will election office. units and. voting action officer to Army Voting Action Officer(paras 2-1b(3)(c), 2-7m, and Family members accompanying these Soldiers and DA civilians to register and (3) The VAO at the senior subordinate mission command level should be The Installation Voting Assistance Office will be established An individual responsible for primary, special, or general election: a. n u a l l y a t e v e r y waiver requests will be endorsed by the A, Assistance Guide, SF 76, and SF 186. f. Furnish Provide ready access to absentee voter registration, SF 76, and (1) (g) Ensure all unit VAOs attend an FVAP voting assistance workshop polling place or place of voting as proscribed by Sections 592, 593, and 609, visits by Service personnel, Family members, and DOD civilians. (4) voting assistance program from on-post privateorganizations are accepted, where Designate a senior voting assistance officer (SVAO) at commander with installation commander (paras 3-4a(5), 3-. (4) update their voter registration information, and request absentee ballots. This regulation prescribes policies and procedures for the T h e p o r t i o n s sion chief within the proponent agency or Blank Reserve. Adds policy allowing the (2) k. Furnish a current year voting assistance plan to the senior (12) indicating Soldier participation in the AVAP, regardless of whether they choose any candidates. Documentation of VAO training at the installation or base level will AVAP in accordance with the Department of Defense (DOD) Voting Action Plan. levels; and voting assistance officers (chap 2). If the installation is not scheduled to receive as a voter registration agency. partisan political group or cause. and Publication Centers. publications and forms. paragraph 37, which will serve be stored within local personnel records. a. to actively assist Soldiers and other eligible individuals to register and vote Notify unit VAOs and eligible absentee voters of the suggested Responsibilities are listed in chapter 2. a. voting information from State and local officials. permanent change of station personnel. s i o n A v e n u is also a candidate is visiting the installation for an official purpose, The Installation Voting Assistance Office will maintain voting or ballots when eligible. Ensure a unit VAO is appointed within each activated unit. d e d C h a n g e s t o P u b l i c a t i o n s a n d. a d m i n i s t r a t i v e r e v i s Army Human Resources Command, listed in the summary of change. The user does not have to read a related reference to understand coordination at the installation level. Application (FPCA) (Prescribed in paras 22d, 23d, 26c, 32a, 34, 35a. July of even-numbered years to those serving outside the territorial limits of military personnel, DA civilians overseas, and their eligible Family members, managers, internal control administrators, and test control officers in The regional SVAO will coordinate with the senior voting prohibited with-, Proponent and exception Unit VAOs must be aware a list of all subordinate installation SVAOs and their designated alternates. and deployed, and to support the AVAP efforts as directed by FVAP. assistance workshop during even-numbered years with elections for Federal re- includes a full analysis of the expected. This is the initial internal control evaluation for the personnel will only distribute information relating to the process of Reporting requires only numbers c. The propo- gon, installation and that the offices will serve as voter registration agencies The Department of the Army information. b. RequestFederal Post Card Application (FPCA)), and SF 186 (Federal Write-In Registration Form. and communication and message centersto facilitate registration and voting. Coordinate with the servicing SJA so that the conduct of the rank of major or above, or a DA civilianin the grade of general schedule 12 or component. b. residence where otherwise qualified to vote and his or her accompanying Family election held to select, nominate or elect any candidate for . d. Are Coordinate with the Army Voting Action Officer to maintain a a. 3-4b(9), 3-4b(10)). Update and forward the list, as requested, to the Army Voting Action Officer at include, but not limited to, the Web sites in paragraph c, below. obtain blank forms and other publications required by AVAP implementing mand and local forms are h. Provide oversight to AR 112 and and Army National Guard/Army National identifies key internal This absent Uniformed Service (Army) voters regulation contains internal (2) Establish a VAO network and The person who appears to need assistance inreading or understanding English internal control process. the SF 186: 1. c. Are current-year Voting Assistance Guide for information onelectronic transmission Inform overseas voters about the use of the SF 186 if the i e r t r a i n i n g a n d / o r c o n t a c t d a t a s e m i - a n n u a l l Registration and Absentee Ballot Request-Federal Post Card Federal Voting Assistance Program (FVAP) (Available at j. re- proponent. their name, office telephone numbers, andemail addresses in the location It Answers must be based on the actual testing of key internal Army Reserve Command; Chief, National Guard Bureau; Army commanders at all e. assistance readily available to all eligible Army voters. 4. after each Federal election. Delegate from the District of Columbia. (6) Coordinate with the Absentee Ballot (FWAB)). ), Political Activities by Members of the Armed Forces (Available (a) Installation Voting Assistance Offices be established oneach military Adds policy that Form s) directly to Commander, affected by this administrative (3) Ensure Be free of postage, whether mailed separately or in bulk. that the kind of voting literature that may be distributed is very limited. Note. provides command emphasis and support to the program. that VAOs evaluation reporting reflects perform-, g. officer (AHRCPDPP), concerning the status of implementation of the AVAP to law and regu- invited to send comments and suggested, T h i s p u (See details from will be provided the opportunity to submit a National Mail Voter Registration controls that must Guard of the United States, Department of be evaluated (see voting assistance program remains within thelimits of law and policy. all unit VAOs and installation SVAOs (and alternates) posting their name, within each activated unit. See appendix C of the Voting Assistance Guide at Ensure that voters are informed of the following criteria for Do not use lists to keep account of Soldiers policy, grade of colonel or the civilian equivalent. assigned personnel are contacted and informed on the following: 2. (b) lieutenant colonel or above, or DA civilianequivalent. Evaluate the commands voting assistance program on a (f) policy, grade of colonel or the civilian equivalent. without violating statute or regulation. Be readily available and equipped to give personal aid to voters vised policies in Department of the Army civilians attached to and serving, w i t h t h e s e c o m p o n e n t s ballots. A related publication is a source of additional (7) ), (Available at http://www.eac.gov/resource_library/.) referenced forms are listed in appendix A. Provide Users Washington, DC 203100300. "57#t?KTN 6 KCO l K h i( _ 1BTi@6@ V7/*|PtZ<12u7VZC0gL-XeQANt\;V '(91zT,EY AVAP (https://www.vote.army.mil). An individual at a Uniformed Service headquarters level The words, ), Uniformed and Overseas Citizens Absentee Voting Act controls (for example, document analysis, direct observation, sampling, voter registration agencies. mail. VAOs should obtain assistance from the available by the unit VAOs and. directly to the installation If a current Government official who absentee submission information and deadlines. Changes title from senior the administrative in-processing and out-processing. SVAOs Request absentee ballots as part of home station operations appropriate, and integrated into the installations voting assistance program. d. Regulation 60820, 22 April 2014 Effective 22 May 2014, Applicability. the Installation Voting In accordance with AR 3601, paragraph 34, installation received by the local election official at least 30 days prior to the general The jurisdiction where the voter is registered to vote. o r y . prohibitions below and in the references. regardless of the sponsors unit of assignment on the installation. If the installation is not scheduled to receive FVAP workshop (10) Available voting materials and their location. AllStates accept the online version of www.fvap.gov for information.). election. Ensure that nonpartisan offers to assist in the installations report on the annual AVAP review to the DOD Inspector General by 31 January of listing must include the following: (3) a. d e d C h a n g e s t o P u b l i c a t i o n s a n d, This revision updates instructions from the Media Distribution Division, 1655 Woodson Road, St. in writing, a garrison SVAO who will coordinate closely with the installation contact data semi-annually.). to the AVAP. opportunity to vote in accordance with this regulation. for more information. b l i c a t i o n i s a approval authority, in writing, to a divi- m e n for voting assistance operations for his or her respective command. limited to, preventing actions such as. Establish evaluation criteria for VAO performance and ensure Refer to AR 2530 for specific. office telephone numbers and. an officer in the rank of major or above,or a DA civilian in the grade of It will be prescribed by State law, will be printed between the bars. Deliver in hand or electronically the SF 76 not later than 15 the assistance required under 42 USC 1973gg. by paragraph and page number), Explanation of abbreviations and terms 13, page 1. Unit voting assistance publi-, quires the Department of Army Office voting as authorized by DOD Instruction 1000.04. agency ), (Report Soldier training and/or c. ( b ) R e p o r t S o l d Rank and grade criteria may be waived by the commander if there is an (4) Assistance Guide can be found at http://www.fvap.gov/vao/guide.html). responsible for voting assistance operations for his or her respective and provide them every opportunity to register and. voting assistance is provided to all personnel, military and civilian, channels. assistance to individuals in completing the forms. o headquarters as directed. i. revision are a direct reporting unit or field operating U.S. *This (b) decisions regarding registration and voting. Makes additional (Details for ordering the current years Voting '(QQ%9Q-5!H1T&;:Yqh-5 Provide unit VAOs the necessary administrative and logistical that all major command, installation, and unit VAOs attend an FVAP voting Establish an installation voting assistance program and Unit VAOs will not engage in or support any activities that (e) Soldiers and Reserve Component Soldiers on active duty are required to adhere paras 22d, 23d, 32a, 34b, 39d. controls that must Guard of the United States, Department of be evaluated (see Guard/Army National. Require that all major command, installation, and unit VAOs the Department of Defense Inspector material (cards or letters) will be postmarked and placed in front of letter Order. The propo- gon, contractors, and other civilian U.S. citizens with access to the installation. 2. least one well-advertised fixed location on theinstallation where absentee d. (para 3-7). Inform voters of the SF 76 and SF 186 mailing deadlines to activities of reporting and SVAOs within their respective regions to ensure appropriate AVAP support. (a) Uniformed services members who are being released from active Replaces garrison IMCOM regional offices will appoint, in writing, a regional appendix B). b l e i n e l e c t r o n i c m e d i a, Inspector General to review the Voting by Distribute FVAP coversheets to voters wishing to fax SFs 76